The 7 Clever Ways Real Estate Agents Make More Time
Realtors - Tips - How-To - The Modern Agent - Technology
Everyone seems to be short on time nowadays, and that's never been more true for real estate agents. Want to squeeze in some extra hours to your day? Here's seven ways you can finally get those extra hours you've been looking for.
1) Establish Daily Priorities
Figuring out your daily priorities helps get the most out of your day. There are many ways you can do this, but a good way to start is to write down everything you need to do and map out exactly what it is that needs to happen for that day. See here for an excellent head start on figuring out those priorities.
2) Group Tasks
Another good way to save time every day is to group your tasks so that the things you're doing are brought together in a way that allows you to do them much quicker than doing them separately.
Grouping specific tasks together allows you to get into the right mindset faster, as well as make it easier to do things you don't want to do by pairing them with habits you've been doing forever.
3) List Everything
Staying organized makes a big difference, and one way to do that is to make a list for everything you need to get done. The thinking behind this that you're freeing up space in your brain for your mind to work at its highest level.
Unclogging your brain should give you more working memory, which grants you the space to think about only the essential things, without worrying about forgetting something important. Just like when your computer slows down because it doesn't have enough memory left to work with, you can make things run faster by clearing up space and taking some of the stress off of your mental processor.
Get those nagging thoughts, needs, and to-dos out of your head and so that you can think, and work, better.
4) Outsource What You Can
Face it, there aren't enough hours in the day. That means you're going to need some help.
What you can do is take the things you're not good at and outsource or delegate them to someone else who can do those things. This way, you're freed up from thinking about or trying to things you don't want to do and instead doing the things that make your business successful. This isn't hard to do nowadays since there are plenty of sites that allow you to connect with people who specialize in certain tasks, jobs, and positions, and are available for hire on a per-project or hourly basis. Try it out, and see how much easier you can make your work life.
5) Get Used to Doing Small Tasks In-Between Appointments/Events/Meetings
One of the biggest things that can bog down your day is the downtime between appointments and meetings and other important tasks throughout the day, especially on an irregular schedule with irregular breaks such that real estate agents have. You end up wasting a lot of time waiting between things.
One way to get around this is to make a list of small tasks that you can do in under 5 minutes, at any time of day. That way, when you have time to kill between appointments, you can break out your list and get at least part of a larger project over and done with.
6) Keep Emergencies to a Minimum
Cut out the surprises from your day. I'm not talking about the happy ones (keep those in), but what I am talking about are the emergencies that always tend to pop up throughout the day that could have been avoided. It's impossible to get rid of all emergencies, because of course you would if possible.
What you can do is make sure you have the routines in place that eliminates the potential for emergencies to the bare minimum. As a real estate agent you're probably wondering, "How do I do that when every day is different, with different clients and different circumstances. How do you make that work?"
It is harder for someone with an irregular schedule working in irregular places to avoid emergencies, but there are variables you can control and that you should control. Take charge of interactions with clients and co-workers, and make your work processes ingrained habits. You can make the "meat" of your tasks as routine as possible, which then makes the craziness of your schedule feel a little less so. You may not work the traditional 9 to 5, but you can instead make whatever hours you do work routine.
In short, control what you can control, but don't stress over the impending crisis that may rear its head. It may never happen, and all of that worrying will make you less productive in the end.
7) Use Technology to Enhance Your Business
The world today is so, so different from the world of 20 years ago. Technology is everywhere in ways we could have never imagined, to the point where it can feel inescapable. A lot of it is here to help us, but there does come a point where you become too saturated in it. Everyone's limit is different, but there is a definite line between the productive use of technology and too much. It's up to you to find that essential balance.
Just like you can have too much technology in your life, it's possible you're not using enough. If you want to stay relevant, there's no use running from the world: you have to adapt to the ever-changing nature of the world, especially the real estate industry. Learn where you can, and hire people who know more than you elsewhere. In between, be open to the idea that you’ve become too dependent on certain technologies, or perhaps not enough.